Data Room Technologies For All Types of Transactions

When people think of a data room they immediately think of the due diligence procedure that facilitates the legal and financial negotiation of an agreement between two or more parties. However, the advancement in technology of these platforms means that they are increasingly being used for the full range of business transactions including the sale of assets, fundraising and even restructuring.

The best virtual data rooms offer an array of security and management of documents that make it easier to conduct all types of transactions. Auto indexing and bulk uploads are popular features that allow you to build a solid file system quickly. They also have a search option that uses multiple criteria to provide quick and precise results. Some also have a ‘fence view’ function that blocks out portions of a file to stop unauthorized downloads or taking screenshots. The most trusted providers have access security features such as multi factor authentication, granular user access rights and time and IP restriction.

Certain vendors offer integration with artificial intelligence or machine learning (AI) tools that can assist during due diligence by reducing the number of documents that need to be viewed. This can be particularly helpful when dealing with complicated or long documents.

Other important technologies offered in the most reliable data storage facilities include the drag and drop interface, multilingual support, OCR and file preview as well as intelligent AI categorization. These capabilities make it easier to navigate and search large quantities of data, especially when they’re in multiple languages.